POSITION SUMMARY

The position is responsible for researching, writing, submitting, and managing grants while also maintaining accurate financial records and providing day-to-day administrative support. This role ensures organizational sustainability through funding development, compliance, financial tracking, and efficient office operations.

GRANT WRITING & GRANT ADMINISTRATION

-Research & Identify grant opportunities from government agencies, foundations, & corporate funders

-Prepare and submit compelling grant proposals, applications, and supporting documentation

-Develop grant budgets in coordination with leadership

-Track grant deadlines, reporting requirements, and compliance deliverables

-Prepare grant files and funding calendars

-Build relationships with funders and community partners

-Assist with strategic funding plans and development initiatives

BOOKKEEPING & FINANCIAL ADMINISTRATION

-Maintain accurate financial records using accounting software

-Process accounts payable and receivable

-Reconcile bank statements

-Track restricted and unrestricted grant funds

-Prepare financial reports for leadership and board meetings

-Assist with budget preparation and monitoring

-Support audit preparation and documentation, as needed

-Manage payroll coordination and vendor payments

ADMINISTRATIVE & HR COORDINATOR

-Provide general administrative support, including scheduling and preparing materials

-Maintain HR organization records, files, and databases

-Update policies and procedures as needed

-Assist with staff development opportunities

-Draft staff correspondence, reports, and presentations

-Support board and committee communications

-Monitor office supplies and vender relationships

Q U A L I F I C A T I O N S

REQUIRED

-Bachelor’s degree in nonprofit management, business, accounting, communications, or related field (or equivalent experience)

-Experience in grant writing and/or grant administration

-Strong organizational and time management skills

-Excellent written and verbal communication skills

-Proficiency in Microsoft Office (Word, Excel, Outlook)

-Ability to manage multiple deadlines and priorities

PREFERRED

-Experience working in a nonprofit, government, or development organization

-Knowledge of grant compliance and reporting standards

-Familiarity with account software (QuickBooks preferred)

-Experience supporting board meetings or community initiatives

-Understanding of budgeting and financial reporting

-Experience with bookkeeping or financial record management

K E Y C O M P E T E N C I E S

REQUIRED

-Attention to detail

-Strategic thinking

-Financial accuracy and integrity

-Initiative and problem-solving

-Collaboration and relationship building

-Confidentiality and professionalism

WORK ENVIRONMENT & SCHEDULE

Full-time, in office with flexibility

May require occasional evening meetings

EMAIL RESUME TO:

FINANCE@HOUSEOFGRACEDV.ORG