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Purchasing Assistant

Posted: 10/09/2022

THE ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

 

  • Performs analytical, operational, and administrative tasks in support of Managers, Analysts, and Buyers involved in the purchase or acquisition of goods, assets, processes, patents, copyrights, or possession of other services.
  • Monitors employer’s inventory and ensures stores or warehouses are fully stocked.
  • Conducts detailed research for the buyers to enable them to make good decisions, assesses market trends, and conducts cost-benefit analysis of potential vendors.
  • Sits in on meetings with vendors, takes meeting notes, and provides supplemental comments as the Buyer leads the negotiation process.
  • Verifies specifications of purchase requests, prepares purchase orders, places orders to vendors, and completes the corresponding paperwork.
  • Acquires the orders, examines the goods and other materials, and returns any damaged material to the vendor.
  • Prepares and maintains purchasing and payment records, keeps receipts for future reference, and provides accurate spending figures to the Finance Department.
  • Monitors the market trends and advises management on proper pricing strategy.
  • Perform general clerical functions including filing and faxing.
  • Communicate with suppliers to coordinate the expediting of orders and track late deliveries.
  • Review requisitions and purchase orders for accuracy and conformance with established policies, procedures, and guidelines.
  • Operate computer to maintain documentation, verify accuracy of data, investigate causes for discrepancies or inaccuracies, and make corrections.
  • Maintain vendor information files and documentation in a timely manner.
  • Pursue acknowledgements of all purchase orders issued.
  • Enter or update purchase orders into the business system when needed.
  • Support and assist the Purchasing Manager as needed.
  • Further the goals and positive, professional image of Hyosung HICO by conducting business with other HICO departments and outside contacts in a timely and cooperative manner.
  • Understand and work under the direction of the appropriate Hyosung HICO policy and/or procedure.
  • Know Hyosung HICO’s Safety, Quality and Environmental Policies.  Be able to fully discuss the importance of these policies and how they impact work.

 

THE DESCRIPTION ABOVE REPRESENTS THE MOST SIGNIFICANT ESSENTIAL DUTIES OF THE JOB BUT DOES NOT EXCLUDE OTHER OCCASIONAL WORK ASSIGNMENTS NOT MENTIONED.

THE NON-ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

 

  • Perform other duties as assigned.
  • Willingness to adjust hours and schedule as required by the business.

EDUCATION/SPECIAL SKILLS/EXPERIENCE/TRAINING:

 

  • High School Diploma or GED plus two years’ work experience in an administrative role.
  • Knowledge and experience with MRP/ERP systems and E-procurement systems, SAP a plus.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Type 35 wpm with 0% error rate.
  • Keen attention to detail and organization skills.
  • Knowledge and experience working within a manufacturing and office environment.
  • Ability to multi-task and prioritize many different projects and workload.
  • Developed interpersonal skills and the ability to work with a wide variety of people are required.